Project Implementation Plan

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Project Implementation Plan

SUSWA Project Implementation Plan, approved by Supervisory board 29.9.2022.


This Project Implementation Manual (PIM) is prepared to ensure maintaining uniformity while planning and implementing the SUSWA project activities at the Municipality/Rural Municipality (commonly known as “Palika” in Nepali, and referred to as Palika, municipality or M/RM) level.

It follows the process and procedures underlined in the Local Government Operation Act, 2074 (2017) and the following corresponding rules and regulations:

  • Local Level Annual Plan and Budget Formulation Guidelines, 2017, Ministry of Federal Affairs and General Administration (MoFAGA)/GoN; and also published as a Hand Book in 2020 [1]
  • Other regulations and directives of GoN

The above guidelines describe the 7-step planning process that needs to be followed by the local government while preparing the annual plan and budget in an inclusive and participatory manner. Municipalities receive financial resources from the federal as well as provincial governments as conditional and unconditional grants. Municipalities also have their own revenues. The annual budgeting frame is controlled by the Ministry of Finance (MoF). The annual budget frame for SUSWA is prepared in the Line Ministry Budget Information System (LMBIS) jointly by the PSU, DWSSM/MoWS and respective project municipalities. The annual programs will be planned within this budget framework, based on the annual budget of the GoN (the Red Book) and reflected in the online LMBIS of the MoF.

All procurement funded from Municipal WASH Funds (MWF) must follow the Public Procurement Act, 2063 (2063), and related rules and regulations for local governments and Water Users’ and Sanitation Committees (WUSCs). Such procurements should be carried out in a transparent manner at the lowest appropriate levels which is the WUSC level, accountable to Water Users’ Groups (WUGs). For the financial management and financial reporting, the municipalities should follow the Sub-national Treasury Regulatory Application (SUTRA) GoN accounting software. Regarding the implementation of water supply program, it is aligned with the following policies, rules and regulations of the GoN:

  • Rural Water Supply and Sanitation National Policy, 2004,
  • Rural Water Supply and Sanitation Strategy, 2004,
  • Drinking Water Quality Standards, 2079, Gazette,
  • Sustainable Development Goals (SDGs) in Nepal,
  • Sanitation and Hygiene Master Plan, 2011,
  • The Environment Protection Rules (EPR), 2077 (2020),
  • National WASH Sector Development Plan (SDP 2016-2030, Draft),
  • Accessible Physical Infrastructures and Communication Services Guideline to the people with disabilities -2069,
  • School WASH Guideline, 2074 (Revised on 2076),
  • Local Disaster Risk Reduction Strategic Action Plan Planning Guideline 2078.

It is further inspired by the knowledge produced by the RVWRMP, and in particular by the following documents:

  • Project Implementation Guideline (PIG), February 2018[2],
  • Step-by-Step Manual for Drinking Water Supply Implementation (also used for irrigation and multiple use system), February 2019
  • HRBA & GESI Strategy and Action Plan, June 2015
  • Post-Construction Manual, March 2018
  • Service Provider Selection and Mobilization Manual, June 2018
  • Users’ Committee Non-Local Materials Procurement Manual, 2022
  • Users’ Committee Operational Manual, 2022
  • Rural Municipality Water, Sanitation and Hygiene Management Board (RM WASH Board Concept)


Similarly, the Water Safety Plan++ Manual being developed and used by RWSSP-WN II is also taken as the reference document.

This manual is designed for the project stakeholders and partners to provide information on the main operational areas and working approach and procedures of the project.


[1] Local Government Annual Plan and Budget Preparation Hand Book, 2020, MoFAGA/GoN

[2] Taken as a basis for developing this manual with necessary changes as needed


Table of Contents

Table of Contents

List of Tables

List of Figures:


INTRODUCTION TO THE SUSWA PROJECT                                                                             


Project Description

Project Impact and Outcomes

Outcome Areas and Key Results

PART 1 - Key Approaches and Strategy                                                                                    

Human Rights Based Approach

1.1 Transparency and Accountability (TAPA)

Transparency Tools

1.2 Grievance Handling Mechanism

Approach for Cross-Cutting Objectives

2.1 Gender equality, non-discrimination and disability inclusion

2.2  Climate Change Adaptation and Disaster Risk Reduction

Approach for outcome area 1: Governance

3.1 Local Government Level

3.2 Federal and Provincial Government Level

3.3 Community Level Organizations

Sustainability of the WUSCs

WUSC inclusivity approach

3.4 TAPA and AWIS tools

3.5 Water Service Regulation and Functionality

3.6 Key Activities and Guidelines for Outputs under Outcome Area 1

Approach for outcome area 2: Water Supply and Multiple Use Water System

4.1 National context and definitions

4.2 SUSWA Approaches on water supply services

4.3 Water supply scheme implementation modality by type

4.4 Technology Options

Capacitating the user’s committee, municipality and stakeholder organizations

4.4.1 Multiple Use Water System (MUS)

4.5 Extended Water Safety Plan (WSP+++)

4.6 Water Quality

Approach for outcome area 3: Sanitation and Hygiene and Dignified Menstruation Management

5.1 Introduction and anchorage

5.2 Triggering Total Sanitation Status /Focus on Covering Slippage

Approaches and working modalities

5.3 Dignified Menstruation Management (DMM)

5.4 Household Sanitation Marketing and Financing

5.5 Changing Hygiene and Sanitation Behaviors

5.6 School WASH - The three Star Approach

5.7 Baby WASH

5.8 Fecal Sludge Management (FSM)

PART 2 - Organizational Set-Up                                                                                                  

Organizational Structure and Support Mechanism

Code of conduct for project staff from PSU/PCO, Palika and stakeholders

1.1 PSU Composition/Roles and Responsibilities

1.2 WASH Management Committee (WASH-MC)

1.3 M-WASH Unit

1.4 Outsourcing of Individual Staff under WASH Unit

1.5 Outsourcing of Support Organization (SO)

1.6 Outsourcing of Short Term Service Providers

Project Funding and Accounting Rules

2.1 Project Funding

2.2 Contribution patterns

Contribution from Municipalities

Contributions from Households and WUSCs

Pro-DAGs contributions policy

2.3 Municipal WASH Fund (MWF)

2.4 Municipality Direct Expenditures

2.4.1 Knowledge and awareness sharing activities eligible for Municipality funding

Ward/Community training/workshops

Municipality level trainings/workshops

District level trainings/workshops and exposure visits

2.4.2 HR: Palikas hiring direct staff

2.4.3 Outsourcing SPs and individual consultants

Local Resource Persons (LRPs)

External Resource Persons/Service Providers

2.4.4 Monitoring Expenses

2.5 Communities expenditures

2.5.1 Fund Flow to WUSC

2.5.2 Community Procurement of Construction Materials

How to keep the records?

Who will keep the records?

Scheme related procurement


2.5.4 Public Audits/Public Hearing

Public Audit

Financial Clearance of schemes

Auditing of Investment Account

Auditing Support Organization Account

Auditing Users’ Committee Account

PART 3 - Planning and monitoring rules                                                                                  

Selection of the Working Areas/Municipalities

1.1 Project Municipalities’ Selection Process/Criteria

1.2 Prioritization of communities and Sub-projects

WASH Planning

2.1 Planning Process/Steps

2.2 NWASH Survey Tools

2.3 WASH Plan Updating and Reporting

Monitoring and Evaluation/MIS

3.1 Monitoring the MWFs

3.2 M&E system

3.3 Monitoring at Different Levels

M/RM Level Monitoring

Scheme Level Monitoring

3.4 Frequency of Monitoring

3.5 Municipality Level Monitoring Team

3.6 Scheme Level Monitoring Team

3.7 Municipality Level MIS and Reporting

Field Monitoring Reports

Municipality/Rural Municipality Level MIS

Establishment of M/RM Level MIS

Capacity building of M/RMs on MIS System

Project level MIS

3.8 M/RM Annual Performance Evaluation and Budget Allocation System

Reward System to M/RMs:

General Communication


Annex 1: Step-By-Step Approach of SUSWA for Water supply Scheme Implementation

Separate Guideline Document

Annex 2: Step-By-Step Approach of SUSWA for MUS scheme Implementation

Annex 3: Community Contribution (Cash and Kind) for WASH Services

Annex 4: N-WASH Mobile Apps/Survey Tools for WASH Plan

Annex 5: Table of Contents of Palika Level WASH Plan

Annex 6: Job descriptions of the PSU experts/advisors

Annex 7: List of the Palikas in the project area

Annex 8: Code of Conduct of the SUSWA Project

Annex 9: SUSWA GEDSI Strategy and Action Plan

Separate Guideline Document

Annex 10: SUSWA Communication & Visibility plan

Separate Guideline Document

Annex 11: SUSWA Results’ Framework

Separate Guideline Document

Annex 12: HRBA Checklist