Project Implementation Plan
- Version
- Download 97
- File Size 3.37 MB
- File Count 1
- Create Date December 23, 2022
- Last Updated August 25, 2023
Project Implementation Plan
SUSWA Project Implementation Plan, approved by Supervisory board 29.9.2022.
Introduction
This Project Implementation Manual (PIM) is prepared to ensure maintaining uniformity while planning and implementing the SUSWA project activities at the Municipality/Rural Municipality (commonly known as “Palika” in Nepali, and referred to as Palika, municipality or M/RM) level.
It follows the process and procedures underlined in the Local Government Operation Act, 2074 (2017) and the following corresponding rules and regulations:
- Local Level Annual Plan and Budget Formulation Guidelines, 2017, Ministry of Federal Affairs and General Administration (MoFAGA)/GoN; and also published as a Hand Book in 2020 [1]
- Other regulations and directives of GoN
The above guidelines describe the 7-step planning process that needs to be followed by the local government while preparing the annual plan and budget in an inclusive and participatory manner. Municipalities receive financial resources from the federal as well as provincial governments as conditional and unconditional grants. Municipalities also have their own revenues. The annual budgeting frame is controlled by the Ministry of Finance (MoF). The annual budget frame for SUSWA is prepared in the Line Ministry Budget Information System (LMBIS) jointly by the PSU, DWSSM/MoWS and respective project municipalities. The annual programs will be planned within this budget framework, based on the annual budget of the GoN (the Red Book) and reflected in the online LMBIS of the MoF.
All procurement funded from Municipal WASH Funds (MWF) must follow the Public Procurement Act, 2063 (2063), and related rules and regulations for local governments and Water Users’ and Sanitation Committees (WUSCs). Such procurements should be carried out in a transparent manner at the lowest appropriate levels which is the WUSC level, accountable to Water Users’ Groups (WUGs). For the financial management and financial reporting, the municipalities should follow the Sub-national Treasury Regulatory Application (SUTRA) GoN accounting software. Regarding the implementation of water supply program, it is aligned with the following policies, rules and regulations of the GoN:
- Rural Water Supply and Sanitation National Policy, 2004,
- Rural Water Supply and Sanitation Strategy, 2004,
- Drinking Water Quality Standards, 2079, Gazette,
- Sustainable Development Goals (SDGs) in Nepal,
- Sanitation and Hygiene Master Plan, 2011,
- The Environment Protection Rules (EPR), 2077 (2020),
- National WASH Sector Development Plan (SDP 2016-2030, Draft),
- Accessible Physical Infrastructures and Communication Services Guideline to the people with disabilities -2069,
- School WASH Guideline, 2074 (Revised on 2076),
- Local Disaster Risk Reduction Strategic Action Plan Planning Guideline 2078.
It is further inspired by the knowledge produced by the RVWRMP, and in particular by the following documents:
- Project Implementation Guideline (PIG), February 2018[2],
- Step-by-Step Manual for Drinking Water Supply Implementation (also used for irrigation and multiple use system), February 2019
- HRBA & GESI Strategy and Action Plan, June 2015
- Post-Construction Manual, March 2018
- Service Provider Selection and Mobilization Manual, June 2018
- Users’ Committee Non-Local Materials Procurement Manual, 2022
- Users’ Committee Operational Manual, 2022
- Rural Municipality Water, Sanitation and Hygiene Management Board (RM WASH Board Concept)
Similarly, the Water Safety Plan++ Manual being developed and used by RWSSP-WN II is also taken as the reference document.
This manual is designed for the project stakeholders and partners to provide information on the main operational areas and working approach and procedures of the project.
[1] Local Government Annual Plan and Budget Preparation Hand Book, 2020, MoFAGA/GoN
[2] Taken as a basis for developing this manual with necessary changes as needed
Table of Contents
INTRODUCTION TO THE SUSWA PROJECT
PART 1 - Key Approaches and Strategy
1.1 Transparency and Accountability (TAPA)
1.2 Grievance Handling Mechanism
Approach for Cross-Cutting Objectives
2.1 Gender equality, non-discrimination and disability inclusion
2.2 Climate Change Adaptation and Disaster Risk Reduction
Approach for outcome area 1: Governance
3.2 Federal and Provincial Government Level
3.3 Community Level Organizations
3.5 Water Service Regulation and Functionality
3.6 Key Activities and Guidelines for Outputs under Outcome Area 1
Approach for outcome area 2: Water Supply and Multiple Use Water System
4.1 National context and definitions
4.2 SUSWA Approaches on water supply services
4.3 Water supply scheme implementation modality by type
Capacitating the user’s committee, municipality and stakeholder organizations
4.4.1 Multiple Use Water System (MUS)
4.5 Extended Water Safety Plan (WSP+++)
Approach for outcome area 3: Sanitation and Hygiene and Dignified Menstruation Management
5.1 Introduction and anchorage
5.2 Triggering Total Sanitation Status /Focus on Covering Slippage
Approaches and working modalities
5.3 Dignified Menstruation Management (DMM)
5.4 Household Sanitation Marketing and Financing
5.5 Changing Hygiene and Sanitation Behaviors
5.6 School WASH - The three Star Approach
5.8 Fecal Sludge Management (FSM)
PART 2 - Organizational Set-Up
Organizational Structure and Support Mechanism
Code of conduct for project staff from PSU/PCO, Palika and stakeholders
1.1 PSU Composition/Roles and Responsibilities
1.2 WASH Management Committee (WASH-MC)
1.4 Outsourcing of Individual Staff under WASH Unit
1.5 Outsourcing of Support Organization (SO)
1.6 Outsourcing of Short Term Service Providers
Project Funding and Accounting Rules
Contribution from Municipalities
Contributions from Households and WUSCs
2.4 Municipality Direct Expenditures
2.4.1 Knowledge and awareness sharing activities eligible for Municipality funding
Ward/Community training/workshops
Municipality level trainings/workshops
District level trainings/workshops and exposure visits
2.4.2 HR: Palikas hiring direct staff
2.4.3 Outsourcing SPs and individual consultants
External Resource Persons/Service Providers
2.5.2 Community Procurement of Construction Materials
2.5.4 Public Audits/Public Hearing
Financial Clearance of schemes
Auditing of Investment Account
Auditing Support Organization Account
Auditing Users’ Committee Account
PART 3 - Planning and monitoring rules
Selection of the Working Areas/Municipalities
1.1 Project Municipalities’ Selection Process/Criteria
1.2 Prioritization of communities and Sub-projects
2.3 WASH Plan Updating and Reporting
3.3 Monitoring at Different Levels
3.5 Municipality Level Monitoring Team
3.6 Scheme Level Monitoring Team
3.7 Municipality Level MIS and Reporting
Municipality/Rural Municipality Level MIS
Establishment of M/RM Level MIS
Capacity building of M/RMs on MIS System
3.8 M/RM Annual Performance Evaluation and Budget Allocation System
Annex 1: Step-By-Step Approach of SUSWA for Water supply Scheme Implementation
Annex 2: Step-By-Step Approach of SUSWA for MUS scheme Implementation
Annex 3: Community Contribution (Cash and Kind) for WASH Services
Annex 4: N-WASH Mobile Apps/Survey Tools for WASH Plan
Annex 5: Table of Contents of Palika Level WASH Plan
Annex 6: Job descriptions of the PSU experts/advisors
Annex 7: List of the Palikas in the project area
Annex 8: Code of Conduct of the SUSWA Project
Annex 9: SUSWA GEDSI Strategy and Action Plan
Annex 10: SUSWA Communication & Visibility plan
