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Field Guideline 1: STEP BY STEP PROCEDURE FOR DRINKING WATER SUPPLY & MULTIPLE USES WATER SERVICES

Field Guideline 1: STEP BY STEP PROCEDURE FOR DRINKING WATER SUPPLY & MULTIPLE USES WATER SERVICES, approved by Supervisory Board 29.9.2022.

FOREWORD

Step-By-Step approach was developed to guide all stakeholders through a participatory and truly interactive planning and implementation process. It aims to build the capacity and sense of ownership in the communities to ensure future sustainability of these highly decentralised community-managed rural infrastructure schemes. Attention is also paid into the most efficient use of water for multiple-uses for enhanced livelihoods. This Step-By-Step Manual builds on the lessons learned in Rural Village Water Resources Management Project (RVWRMP) Phases I to III in Karnali and Far-west Provinces (2006-2015), and earlier experiences in Rural Water Supply and Sanitation Support Program in Western zone (1990-2005) as well as experiences of Rural Water Supply and Sanitation Project in Western Nepal (RWSSP-WN) Phase I and II (2008-2019)

Step-By-Step Approach guides multiple stakeholders through the planning, implementation and post-construction phases. It translates the multi-layered complex principles of good local water governance and Water, Sanitation and Hygiene programme into do-able real steps backed up by systematic capacity building at the community level.

Step-By-Step approach has four main phases:

• The first phase: Preparation of Water, Sanitation and Hygiene Plan (WASH Plan).
• The second phase: Preparatory Phase
• The third phase: Implementation This Step-By-Step Manual focuses on the second and third phases.
• The final phase: Post-Construction Phase. The activities under this phase are further supported by the Post-Construction Manual (referring RVWRMP manual updated in 2018). This phase is very specific for each unique situation: in the big drinking water supply schemes, the post-construction phase can be fully focused on sustainable Operation and Maintenance and related WUSC management practices. In some locations the focus can be fully on sanitation and hygiene, in some others on livelihoods options.

All phases must pay attention to the SUSWA Project Implementation Manual (PIM) and Gender Equality, Disability and Social Inclusion (GEDSI) Strategy, Human Right based Approach (HRBA) as well as to the relevant chapters of the Local Government Operation Act, 2074 and respective regulations formulated by local government.

This Step-By-Step Manual is a comprehensive revision of the earlier versions of RVWRMP- III Phase. This updated version focuses on planning and implementation of individual gravity flow/lift water supply and multiple-use water systems. This Step-By-Step Manual focuses fully on the capacity building of the WUSCs. Technical training for Village Maintenance Workers (VMWs), Local Latrine Builders (LLBs), masons and Rainwater Harvesting Masons, or those aimed at such other stakeholders as livelihoods groups and Community Organizations are not included in this manual.

 

Sustainable WASH for All (SUSWA)

Project Support Unit (PSU)

Kalinchowk, Surkhet, Karnali Province, Nepal

July 2022

 

Table of Contents

Table of Contents                                                                                                                                                              2

List of Supporting/Reference Documents                                                                                                              3

STEP 1 – FEASIBILITY STUDY GUIDELINE AND FORMAT                                                                              8

STEP 2 - GUIDELINES FOR USERS ORIENTATION, COMMUNITY MAPPING, WATER USERS and SANITATION COMMITTEE FORMATION AND REGISTRATION PROCESS                                                   16

STEP 4 - Detailed layout of climate resilient water supply system and users approval            33

STEP 5 - Detailed technical survey of climate resilient water supply system                                35

Step 6 - FINANCIAL MANAGEMENT, BANK ACCOUNT ORIENTATION                                                 39

STEP 7 - WATER QUALITY TEST USING P/A VIAL, INLINE CHLORINATION                                      41

STEP 8 - DETAILED DESIGN/COST ESTIMATE BY WASH UNIT/PSU                                                        42

STEP-9 WSP/CCA/DRR WITH 3R/SPRING-SHED AND O&M ORIENTATION                                          48

STEP 10 - COMMUNITY ACTION PLAN (CAP) PREPARATION AND APPROVED BY WUSC/USERS/PUBLIC AUDIT/SELECTION OF VMW                                                                                                                  50

STEP 12 DESIGN REPORT QUALITY ASSURANCE AND APPROVAL FROM RMEs/MEs                  62

STEP 13 – WUSC MANAGEMENT AND PROCUREMENT TRAINING AT RM/M/CLUSTER/DISTRICT LEVEL    62

STEP 14  IMPLEMENTATION PHASE AGREEMENT BETWEEN WUSC/RM (SO-if applicable)     64

STEP 13 - IMPLEMENTATION PHASE AGREEMENT BETWEEN WUSC-RM-WASH Unit                65

STEP 15 - PROCUREMENT PROCESS (MEETING, NOTICE, QUOTATION, MASS MEETING AT WUSCS, DECISION)                                                                                                                                                                                79

(For details about the procurement process: refer to the Non-local materials procurement procedure.)                                                                                                                                                                                79

STEP 16 – PROCUREMENT OF NON LOCAL MATERIALS AND LOCAL MATERIALS COLLECTION     79

STEP 17  - TRANSPORTATION & STORE MANAGEMENT                                                                              87

STEP 19 - FINANCIAL MANAGEMENT REFRESHER TRAINING TO WUSC                                           88

STEP 20 – VMW TRAINING                                                                                                                                            90

STEP 21 - PROGRESS REVIEW/ CAP UPDATE/ PUBLIC AUDIT                                                                    94

STEP 22 -COMPLETION OF CONSTRUCTION ACTIVITIES                                                                           96

STEP 23 -TESTING AND COMMISSIONING INCLUDING INLINE CHLORINATION DOZING FIXATION              96

STEP 24 – DOCUMENTATION AND PUBLIC AUDITING                                                                                   99

STEP 26 – COMPLETION REPORT, MB PREPARATION AND FINAL PAYMENT TO WUSC          102

STEP 27 – SCHEME COMPLETION SEMINAR, PUBLIC AUDIT, OWNERSHIP CERTIFICATE     103

STEP 28-UTILITY MANAGEMENT TRAINING (FOR LARGER/IMPROVED SERVICE LEVEL SCHEMES)            107