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Project Monitoring, Evaluation and Learning (MEL) Plan: Digital Tools, Database and Dashboard

Project Monitoring, Evaluation and Learning (MEL) Plan: Digital Tools, Database and Dashboard

SmartME Software Application

Approved by the Supervisory Board on 29 September 2022

Objectives of MEL Plan
The following are the key objectives of the MEL Plan:
⮚ To develop a comprehensive M&E framework and Database that integrates the MEL plan as provided by the project staff
⮚ To design, develop and establish an interactive automated web-based MEL system that is costeffective and user-friendly for effective progress data uploading and management of other relevant information
⮚ To develop a performance-based evaluation and reporting system to feed evidence-based decision making and to facilitate alignment and joint reporting with the local and the national partners.
⮚ To develop a comprehensive monitoring and reporting framework addressing:
a. key results frame indicators (output and outcomes),
b. key performance indicators (activities and internal processes);

In both category of indicators, the data should be presented with a systematic disaggregation of data
by Gender Equality, Disability and Social Inclusion (GEDSI), caste/ethnic groups, persons with
disability (PwD), minority groups, elderly people and women-headed households by Palikas and
wards

⮚ To develop digital MEL tools to be used primarily by field team through digital devices such as android/smartphones to enable real-time reporting and data sharing. MEL tools will be prepared on
the Web Based Application (Software as a Service – SaaS Platform) being practiced by NIRAS ensuring communication with the project baseline data-sets.
⮚ To develop a web-based application complemented with a user-friendly dashboard that will be used to collect, store, and conduct real-time data analysis. The database will be fed by project field staff, and shall allow data analysis and insights, data visualization, feeding project storytelling, and reporting.
⮚ To develop a training manual and user-friendly tutorials to support project staff in using the digital MEL tools, database, and dashboard.
⮚ To review and align with the existing GoN National WASH Management Information System (NWASH MIS) framework, and develop an API to communicate with the national system.
⮚ The relevant project data also needs to be synchronized with the MIS maintained at the respective Municipalities, if any.

Contents

Abbreviations ..........................................................................................................................3
1. Background and Rationale .................................................................................................4
1.1 Key Approach and Strategy .............................................................................................4
1.2 Major Outcomes Areas .....................................................................................................4
2. Objectives of MEL Plan.......................................................................................................5
3. Monitoring and Reporting Framework...............................................................................6
3.1 Annual Work Plan (AWP)..................................................................................................6
3.2 Physical Progress Monitoring and Reporting ................................................................6
3.3 Activity/Event Level Monitoring and Reporting..............................................................6
3.4 Financial Progress Monitoring and Reporting ...............................................................7
3.5 Water Scheme Functionality and Sustainability Monitoring.........................................7
4. Provision for Map/Visualization .........................................................................................7
5. SUSWA M&E System.............................................................................................................8
5.1 Introduction and Objective...............................................................................................8
5.2 Basic Elements of M&E System.......................................................................................9
5.3 M&E System/Software Platform.....................................................................................10
6. Information Sharing to Stakeholders..................................................................................12
7. Process for Data Collection, Verification and Quality Checks .........................................13
7.1 Data Collection process .................................................................................................13
7.2 Data/Information Submission Workflows .....................................................................14
7.3 Data Verification/Quality Checks ...................................................................................14
8. Appropriate Actions and Reporting Timelines .................................................................14
9. MEL Remote Data Collection and Monitoring Tools..........................................................15
10. SUSWA Monitoring Dashboard .........................................................................................15
11. SUSWA Project Evaluation ................................................................................................16