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SUSWA Inception Report

Inception Report 21 November – 22 June
Date: 8 July 2022 – Approved by 3rd Supervisory Board Meeting on 29 September 2022

Summary

This inception report, together with the Annual Work Plan (AWP), Project Document (P.D.), Project Implementation Manual (PIM) and the Project Administration Manual (PAM) form the basis of the first implementation year of SUSWA,
spanning July 2022-June 2023.
This inception report contains a short background to the Project and an overview of the work carried out, and progress achieved, during the inception phase. The bulk of the report focuses on outlining changes in external factors, such as
context, strategies and donor coordination, as well as recommendations to the project stakeholders. Proposed changes to implementation and approach based on the situation analysis are described, e.g., revision of organizational arrangements, results framework, Monitoring, Evaluation and Learning (MEL) system and risk matrix.

Content

1 Summary .............................................................................................................................................................................. 7
2 Background ......................................................................................................................................................................... 7
Project Scope .................................................................................................................................................................................................7
Impact and Outcomes................................................................................................................................................................................ 8
Overview of the inception phase ............................................................................................................................................................ 8
3 Progress during the inception period ............................................................................................................................ 9
Progress on mobilization, project management, planning and monitoring activities ............................................................ 9
Progress on Administrative Activities....................................................................................................................................................14
Recruitment delays.....................................................................................................................................................................................15
4 Situation update ............................................................................................................................................................... 15
Context update and challenges..............................................................................................................................................................15
Nepal planning cycle and request for "fast track municipalities"..................................................................................................21
Stakeholder coordination ........................................................................................................................................................................24
5 Critical issues and revision needs ................................................................................................................................. 25
Implementation arrangements ..............................................................................................................................................................25
Management arrangements...................................................................................................................................................................27
Coordination and collaboration ............................................................................................................................................................28
Focus of the E.U. funding ........................................................................................................................................................................28
Reporting and MEL....................................................................................................................................................................................28
6 Summary of revisions proposed to the Project Document .................................................................................... 29
Revision of the project document.........................................................................................................................................................29
Water supply infrastructures: revision of the project targets in the OA2..................................................................................29
Sanitation infrastructures: revision of the project targets in the OA3 ........................................................................................30
Reallocation of part of the T.A. capacity development, planning and M&E budget..............................................................31
Other revisions to the P.D. ......................................................................................................................................................................32
7 Summary of other deliverables produced ................................................................................................................. 33
Project Implementation Manual (PIM).................................................................................................................................................33
Baseline Study with GEDSI data.............................................................................................................................................................34
Communication plan ...............................................................................................................................................................................34
GEDSI Strategy and Action Plan ............................................................................................................................................................34
8 T.A. related cost consumption until the end of 78/79 fiscal year .......................................................................... 35
9 Recommendations .......................................................................................................................................................... 35

Appendix ............................................................................................................................................................................................ 37
Project Document......................................................................................................................................................................................38
Project Implementation Manual (PIM).................................................................................................................................................38
Step by step guideline ..............................................................................................................................................................................38
Community procurement procedures.................................................................................................................................................38
WASH Unit staff recruitment and mobilization procedures..........................................................................................................38
Communication Plan.................................................................................................................................................................................38
GEDSI Strategy............................................................................................................................................................................................38
Baseline report............................................................................................................................................................................................38
Monitoring, evaluation and Learning Plan .........................................................................................................................................38